FAQs
Terms & Conditions

Terms & Conditions

Please read the information below as each booking is subject to the EWDSC standard terms and conditions. These can change at any time without prior notice.

Payment

Payment can be made in one of three ways - by debit/credit card payment online, via direct bank transfer or in cash. If paying by bank transfer, delegates have a choice of what currency they wish to pay in. All payments must be received prior to the conference date. We reserve the right to refuse admission if payment has not been received.

Debit/Credit Cards Online:

Once you have selected the items you wish to purchase, you need to click on the 'Checkout' button to proceed with your payment. If you do not make a successful payment and the applicable rates have changed by the time you attempt your next payment, all prices will be refreshed and the most current rates will apply. Once payment has been received, a final invoice receipt will be e-mailed to you and will be available for download in your account.

Please note that in order to pay by card online, the card you intend to pay with MUST BE 3D Secure enabled. For example, if paying by Visa, you must be registered for 'Verified by Visa'. Payments attempted with cards that are not 3D Secure enabled will be denied. If you are unsure whether your card has this feature enabled, please contact your bank. If you cannot or do not wish to enable this feature, then you must choose an alternate payment method. This condition may only be waived in very exceptional circumstances.

Bank Transfers:

Bank transfers are to be made into the account of Epsilon Arms Ltd at First Investment Bank, Bulgaria. Bulgarian persons/legal entities/companies may only transfer monies into this account in Bulgarian Leva (BGN). Persons/legal entities/companies from other countries may transfer monies into this account in one of the following currencies: Bulgarian Leva (BGN), Euros (EUR), US Dollars (USD) or Pounds Sterling (GBP).

Where payment is to be made by direct bank transfer, a proforma invoice will be issued upon clicking the 'Confirm' button once you have chosen the account and currency you wish to pay in. By clicking the 'Confirm' button you are agreeing to and entering into a legally binding contract with the organisers of EWDSC under which you undertake to pay the amount stated on the proforma invoice within seven (7) days of the date on which it is issued. During this seven (7) day period, the prices for all the items on the proforma invoice will be locked in and will not change, regardless of rate changes. You can also pay any outstanding proforma invoices by credit/debit card online during this seven (7) day period. Once payment has been received, a final invoice receipt will be e-mailed to you and will be available for download in your account. Please note that if paying in a currency other than BGN, there may be very minor differences (several pence/cents) in the invoiced amount to that announced on the Pricing & Discounts page, resulting from currency exchange rates. This is because all payments received by any Bulgarian bank go through a BGN exchange.

If you do not pay your proforma invoice within seven (7) days, your rates will no longer be locked in and any change in rates will apply. Any new items you wish to purchase will be invoiced separately and will be priced at the current applicable rates.

Cash Payments:

If you wish to pay by cash prior to the event, this is only available on request, and then only for persons able to meet with the organisers in person. Please contact us prior to booking if you would like to request this payment method.

For those who wish to purchase attendance or additional items onsite at the event itself, this will be the preferred payment method.

Cancellation, Postponement & Substitution

You may substitute one delegate for another up to seven (7) days before EWDSC 2015 by providing notice to EWDSC in writing and you must include the name, position and company of the new delegate and of that being replaced. Substitutions are not confirmed until you have received correspondence from EWDSC confirming the change. Please note however that for bookings where an additional team discount has been applied, a substitution may only be made if the new delegate is also from the same organisation.

All cancellations must be received in writing on or before Thursday 16th April 2015. If your cancellation is received by this date, you will be refunded 50% of the value of your purchase. An administration fee of 50% will be retained by EWDSC. If your cancellation is received on or before Tuesday 7th April 2015, you will be refunded 70% of the value of your purchase. An administration fee of 30% will be retained by EWDSC. Cancellations that are received after 16th April 2015 will not be subject to any refund.

In the event that EWDSC cancels an event for any reason, you will receive a credit for 100% of the contract fee paid. This credit may be used for any other EWDSC event or event organised by Haldane Systems Ltd or Epsilon Arms Ltd. The event for which this credit will be used is to be mutually agreed with EWDSC and this must occur within two years from the date of cancellation.

In the event that EWDSC postpones an event for more than two (2) working days for any reason and the delegate is unable or unwilling to attend on the rescheduled date, you will receive a credit for 100% of the contract fee paid. You may use this credit for another EWDSC event or event organised by Haldane Systems Ltd or Epsilon Arms Ltd, to be mutually agreed with EWDSC. The new event must occur within one year from the date of postponement.

Any event credits resulting from cancellation or postponement must be used within the time periods stated above. Any credits not used within these periods will expire and will not be subject to any refund.

EWDSC is not responsible for any loss and/or damage as a result of a substitution, alteration and/or cancellation/postponement of an event. EWDSC shall assume no liability whatsoever in the event that this conference is cancelled, rescheduled or postponed due to a force majeure event, Act of God, unforeseen occurrence, or any other reason that renders performance of this conference impracticable, illegal or impossible. For the purposes of this clause, a force majeure event shall include but not be limited to: war, fire, labour strike, political unrest and/or instability, extreme weather or other emergency.

Please note that while speakers and topics were confirmed at the time of publishing, circumstances beyond the control of the organisers may necessitate substitutions, alterations and/or cancellations of the speakers and/or topics. As such, EWDSC reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever and without notice. Any substitutions or alterations will be updated on our website as soon as possible.

Discounts

All discounts require payment at the time of registration if paying by card or within seven (7) days if paying by bank transfer and before the stated cut-off date (where applicable) in order for the discount to be received.

Entrance Policy

All delegates will be required to present photo ID on entry. Failure to do so will result in being refused entry. All delegates must be over 18 years of age.

All delegates using Discounted Rates will also need to present valid identification from the relevant organisation/institution which entitles them to the discount. Failure to do so will result in paying the full amount for the booking or being refused entry.

All media representatives using a Free Media Pass will also need to present valid identification/credentials from a recognised company, group or media/press source. Failure to do so will result in being refused entry. All media representatives using a Free Media Pass who are not official Media Partners of EWDSC 2015 will not be permitted to attend any of the networking lunches or evening receptions.

By registering for EWDSC you agree that your registration details may be shared with our partners and sponsors for marketing purposes. These details will not be shared with any third parties.

Platinum Sponsor
L-3 TRL Technology
Sponsors
RUAG
Partners
Bulgarian Land Forces Association
Media Partners
Bulgarian National Television
Organisers
Haldane Systems
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